Look over the document for: For more information, visit our Open Government blog. Appearance can also be an aid to readers, improving comprehension and retention. Use simple typography Use ragged right margins where possible, rather than centering or justifying your text. Clear writing tells the reader exactly what the reader needs to know without using unnecessary words or expressions. Plain language guidelines Official writing guidelines for understanding your audience, being clear and concise, and testing your content. Using plain language avoids creating barriers that set us apart from the people with whom we are communicating. The Department is committed to communicating with the public in plain language. Use common, everyday words whenever possible. Correct spelling, grammar, and punctuation; Inclusion of appropriate devices, such as dating, page numbering, and consistency; Consistency and effectiveness of layout and typographical devices; and. Plain English at a Glance is a concise discussion that will give you essential skills for creating a visually inviting, logically organized, and easily understandable document. CDC follows the federal plain language guidelines external icon and uses the … The most obvious reason to use Plain Language writing is to make important information and ideas more accessible to people with … Use common, everyday words but avoid slang. Further, the American people deserve a better window into what their government does. You must have at least 20 participants. Writing that is clear and to the point helps improve all communication as it takes less time … At CDC, we use plain language, not just plain writing. We are committed to the use of plain language in all new documents written for the public, other government entities, and fellow workers. Train-the-trainer bootcamp. Plain language is writing designed to ensure the reader understands as quickly, easily, and completely as possible. The above quote is from the College of Physicians and Surgeons of British Columbia's Professional Standards and Guidelines: Medical Assistance in Dying, a good example of a document for a professional audience that is written in plain language… WHAT IS PLAIN LANGUAGE? The use of plain language is so important in modern society that the Plain Writing Act of 2010 took effect in the United States in October 2011. They should be able to find the information they need, … We will use plain language in any new or substantially revised document that: 1. Plain language is clear, concise, organized, and appropriate for the intended audience. Plain language is clear communication that the public can easily understand and use. Additionally, if you are using assistive technology and would like to be notified of items via alert boxes, please, This website uses features which update page content based on user actions. Plain language strives to be easy to read, understand, and use. A communication is in plain language if its wording, structure, and design are so clear that the intended audience can easily find what they need, understand what they find, and use that information. Benefits to writing in plain language: Easier for everyone to understand Takes less time to read; easier to take an action Reduce acronyms, jargon, misspellings, etc. What is the Plain Writing Act? It avoids verbose, … PDF files require the … Plain language … Is needed to obtain any of our benefits or services; or, 3. Plain language makes it easier for everyone to understand and use health information. The Plain Writing Act of 2010 defines plain language as: Writing that … This website uses features which update page content based on user actions. Plain style is reader-friendly because it's clear, concise, and precise; it uses short, action-driven sentences free of jargon to make language accessible and easy to understand. This requires federal agencies to use the best practices of plain writing … These include common, everyday words, except for necessary technical terms. Organize content to answer their questions. The Plain Writing Act of 2010 The act states that "Government documents issued to the public must be written clearly." While the act is quite short, the final guidance issued on April … We need trainers to help us provide plain language … Source: International Plain Language Federation When drafting a plain language … The law requires that federal agencies use clear government communication that the public can understand and use. 12866, E.O. Alert box notification is currently enabled, please, follow this link to enable alert boxes for your profile, follow this link to disable alert boxes for your profile, Plain Writing Act of 2010 (H.R. Plain language (also called plain writing or plain English) is communication your audience can understand the first time they read or hear it. Plain language is not unprofessional writing or a method of "dumbing down" or "talking down" to the reader. Line breaks that inadvertently separate part of a name or date in a way that reduces clarity. Use pronouns when you can. Produce workplace documents in accordance with the Government's plain language writing requirements, including 1) thinking … Set the leading (space between lines) to be 2 points larger than the type size. Writing that is clear and to the point helps improve communication and takes less time to read … Write at a reading level that is appropriate to your intended audience. That's likely why readers across a wide variety of audiences prefer it, but plain … 946/Public Law 111-274), Plain Language Action and Information Network, Training offered by the National Institutes of Health. Write for your reader, not yourself. What is the purpose of Plain Language writing? Plain language (also known as plain English) is a way of writing or presenting information so that readers can understand it quickly and easily. 1-86-NARA-NARA or 1-866-272-6272, Plain Language: Make a List, Then Check It Twice. The next issue of PLAIN’s e-journal will focus on the current work in professionalizing plain language, such as through standards, certification and training. We at the Department of Agriculture (USDA) are committed to improving our service to you by writing in plain language. While the Act does not cover regulations, three separate Executive Orders emphasize the need for plain language: E.O. The Plain Writing Act of 2010 requires federal agencies to write "clear Government communication that the public can understand and use." Plain language is the term that has been adopted to refer to writing that has been drafted so that the intended audience can easily read it. Consider what your readers need to know and want to know. For example, 12 … State your major point (s) … The Plain Writing Act was signed into law on October 13, 2010. Plain language is not unprofessional writing or a method of "dumbing down" or "talking down" to the reader. Explains how to comply with a requirement that we administer or enforce.We pledge to provide you with information th… The increasing popularity of plain language, the concept of writing clear, simple prose, is making it easier for people to understand legal documents and government forms. Appearance is an important aspect of clear communication. Communicating clearly is its own reward as it saves time and money. Ask if one of our experienced trainers is available for your agency. We’ll train your managers as well. Why plain language? To ensure that you are communicating clearly, evaluate the document or, better yet, have another person read it and offer suggestions for clarification. We offer free, half-day training classes for federal agencies. Mary Dash, Chief of the … Provides information about any of our services and benefits; 2. 946/Public Law 111-274) on October 13, 2010. “Plain language,” also known sometimes as “plain English,” is writing in a way that helps readers understand the content in a document the first time they read it. This law requires that all federal agencies use "clear government communication that the public can understand and use." President Barack Obama signed the Plain Writing Act of 2010 (H.R. Prospective, current, and former employees – as well as their families and other stakeholders, many of whom also receive benefits through OPM – deserve to receive clear and consistent information from us. Plain language avoids verbose or convoluted language, jargon, euphemism, and ambiguous language. Additionally, the Plain Writing Act of 2010 requires all federal agencies to write "clear government communication that the public can understand and use.” Our agencies already use plain language Our operating agencies already use plain language … If a document is pleasing to the eye, it will be more likely to attract your readers' attention. After all, OPM's mission is to recruit, retain, and honor a world-class workforce. … All of our classes are based on the Federal Plain Language Guidelines … Plain language is grammatically correct and universally understood language that includes complete sentence structure and accurate word usage. If you are using assistive technology to view web content, please ensure your settings allow for the page content to update after initial load (this is sometimes called "forms mode"). It’s also recommended for … 12988, and E.O. Plain language is not unprofessional writing or a method of "dumbing down" or "talking down" to the reader. Plain language helps people find what they need and understand what they find. The Plain Writing Act of 2010 requires federal agencies to use plain language when communicating with the public. If you are using assistive technology to view web content, please ensure your settings allow for the page content to update after initial load (this is sometimes called "forms mode"). Plain language should be easy to read, understand and use. We are looking for contributions from colleagues … Apply plain language principles and improve the clarity of your writing. PLAIN is dedicated to helping federal agencies train their staff to communicate clearly and develop their own plain language programs. The Act is designed "to improve the effectiveness and accountability of Federal agencies to the public by promoting clear Government communication that the public can understand and use.". We at OPM fully support the Plain Language initiative, which has its origins in a Federal directive that requires agencies to incorporate plain language elements in the development of communications materials for the public. understand and take action the first time they read your content.Writing plainly means writing to be understood The Department of Defense is committed to writing new documents in plain language, using the Federal Plain Language Guidelines in accordance with the Office Management and Budget Memorandum M_11-15, "Final Guidance on Implementing the Plain Writing … We provide a free half-day introduction to plain language to federal agencies. Plain language is just as important when we speak as when we write. USA.gov, The U.S. National Archives and Records Administration Certain qualities characterize plain language. Writing that is clear and to the point helps improve all communication as it takes less time to read and comprehend. It also improves reader response to messages. We developed these guidelines to help you and your agency write clearly, so your users can: Find … Federal plain language guidelines These are the official guidelines for the Plain Writing Act of 2010. It saves time and money and makes content easier to find, read, understand and act on. Although plain language is a familiar idea, many organizations don’t use it as often as … The Plain Writing Act of 2010 was signed on October 13, 2010. Other qualities include the use of personal pronouns; the active voice; logical organization; and easy-to-read and understandable design features, such as bullets and tables.
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